Urban Alliance on Race Relations Administrative Coordinator (July 2025 to December 2025)
Job Title: Administrative Coordinator
Term: 35 hours/week from July 2025 to December 2025 (with a possibility of extension)
Position Summary: The Urban Alliance on Race Relations (UARR) is seeking a dynamic and highly organized Coordinator to support both administrative operations and the coordination of core programs. This role will serve as a vital link between the Executive Director, program leads, and external stakeholders to ensure the effective delivery of programs and the smooth functioning of the organization.
Key Responsibilities:
Program Coordination and Evaluation
- Assist with coordination and evaluation of UARR’s three flagship programs: Equity in Education, Anti-Racism and Anti-Oppression Institute, & Diversity Youth Fellowship
- Support the collection and analysis of internal and external data to measure program impact and inform strategy
- Prepare program summaries and reports for distribution to funders, partners, and other stakeholders
- Help maintain tools for program tracking, communications, and evaluation
Administrative & Operational Support
- Serve as the first point of contact for all general inquiries, responding professionally to all emails and phone calls
- Assist with scheduling, coordinating, and minute-taking for meetings with staff, stakeholders, and community partners
- Manage organizational record-keeping, including digital and physical filing systems
- Prepare correspondence and presentations, and update materials for external communications including website content, newsletters, and social media posts
- Support the team with a variety of tasks such as collecting documents, performing data entry, and handling follow-up communications
- Support maintenance of financial records, including tracking of expenses, payroll documentation, and accounts payable/receivable
- Support administrative tasks related to fundraising initiatives
People & Culture Processes
- Support the organization of Human Resources files, onboarding materials, and internal policies
- Assist with recruitment efforts, including interview scheduling, reference checks, and drafting of contracts
Executive Support
- Assist the Executive Director in planning and executing tasks related to the organization’s 10-Year Strategic Plan
- Provide ad hoc administrative support to leadership as needed
Qualifications:
- Post-secondary education in a relevant field (e.g., Nonprofit Management, Public Administration, Social Sciences, Communications) and/or equivalent experience is required
- Minimum 3 years of relevant experience in administration, program coordination, nonprofit operations, or a related field
- Strong organizational skills and attention to detail, with the ability to manage multiple priorities and meet tight deadlines
- Excellent written and verbal communication skills, including experience preparing correspondence, reports, or public-facing content
- Comfortable with data entry, file management, and digital tools for communication and project tracking
- Strong interpersonal skills, with the ability to work collaboratively across diverse teams and communicate effectively
- Ability to exercise sound judgment, manage time effectively, take initiative, and adapt under pressure or when navigating competing priorities
- Familiarity with basic financial processes (e.g., payroll support, invoicing, tracking expenses) and/or human resources coordination
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace (Docs, Sheets, Calendar, etc.)
Compensation: $45,000 to $52,000 annual salary (based on qualifications and experience)
Please submit your résumé and cover letter to This email address is being protected from spambots. You need JavaScript enabled to view it. by June 25th, 2025.
Please state the title of the position you are applying for in your e-mail application.
UARR is committed to employment equity and encourages applicants from equity seeking groups. While we appreciate all responses, only candidates selected for an interview will be contacted
Job Types: Full-time, Fixed term contract
Contract length: 6 months
Pay: $45,000.00-$52,000.00 per year
Benefits:
Casual dress
Company events
Dental care
Extended health care
On-site parking
Paid time off
Vision care
Work from home
Schedule: Monday to Friday
Education:Bachelor's Degree (required)
Experience: Administrative: 3 years (preferred)
Work Location: In person
Application deadline: 2025-06-25